Adopted on May 12, 2024
WHO WE ARE
Oriso is a firm specializing in IT. We offer specialized IT services for the realization of various IT projects for public organizations and private clients.
OBJECTIVE
The Privacy Policy (hereinafter “Policy”) aims to protect the personal information we hold and collect and to establish rules on how we collect, communicate, store, or manage it. Additionally, it aims to inform any concerned individuals about how we process personal data. It also encompasses the Cookie Policy and the cookie consent settings. By providing us with personal information, whether by email, in person, by phone, or through our website, you agree that this information will be processed in accordance with the Policy.
APPLICATION OF THE POLICY
The Policy applies at all times to Oriso employees, interns, candidates, clients, visitors, and website users.
REASONS JUSTIFYING THE COLLECTION OF PERSONAL INFORMATION AND DATA
Oriso is committed to collecting only the personal information necessary. When you contact us, among other things for services or a job, we may need to collect certain information, such as:
- Identity information, such as a name or first name;
- Contact information, such as a name, address, email address, and phone number;
- Biographical information such as a job title or employer’s name;
- Billing and financial information, such as a billing address, bank account information, or payment data;
- Recruitment information, such as a resume, educational background and professional history, details of professional affiliations, and other information relevant to potential recruitment by Oriso;
- Payroll processing information, such as a social security number;
- Any other personal information provided.
WEBSITE
Cookies
When you access our website, your computer and our server may exchange cookies. We use cookies to help you navigate efficiently and perform certain functions. Detailed information on all cookies can be found under each consent category below. Cookies categorized as « necessary » are stored on your browser because they are essential for enabling basic site functionalities. We also use third-party cookies to help us analyze how you use this website, record your preferences, and provide you with relevant content and advertisements. These cookies will only be stored in your browser with your prior consent. You can choose to enable or disable some or all of these cookies, but disabling certain cookies may affect your browsing experience.
Hyperlinks and Third Parties
The website may contain sharing or posting options or links to third-party websites or platforms. By using or activating these links or features, you leave our website and your browsing becomes subject to the terms of use and privacy policy of these third parties. We have no control over these third-party platforms and the listing of these platforms on the website does not in any way engage our responsibility.
WITH WHOM DO WE SHARE YOUR DATA AND WHY?
We may use external companies and third parties to administer and provide related services, such as data processing and storage, payroll processing, group insurance management, etc. In such cases, we take necessary measures to ensure that these third parties only have access to the information necessary to carry out the agreed services, that they process your information solely for the purposes we have determined, and that they have personal information protection measures in place that comply with applicable laws and provide the same conditions and level of protection as stated in the Policy. We may also share information to comply with a legal obligation. The company is committed not to specifically sell or rent your personal information to a third party.
HOW LONG DO WE KEEP PERSONAL INFORMATION?
Oriso keeps the collected data for different periods, depending on their nature and usefulness in our activities. The retention period varies according to the reason for collecting the information. Once the retention period has expired, personal information is destroyed. Only statistics or reports containing depersonalized and anonymized data may be retained for extended periods.
WHERE DO WE STORE PERSONAL INFORMATION?
Personal information is primarily stored on secure servers located in Canada. External backups are in place in case of risk, and these are also in Canada. We also use various cloud services (SharePoint, Azure, and OneDrive) where confidential data may be stored. Personal information may be stored outside Canada if a third-party provider or another entity to whom we disclose personal information in accordance with this Policy is located outside the country. In such cases, personal information may be subject to local laws of the countries or territories where the information is collected, used, disclosed, or stored, and government and law enforcement authorities in these countries or territories may have access to it.
HOW DO WE PROTECT YOUR DATA?
Oriso takes reasonable precautions and adopts a series of best practices to ensure the security of data containing personal information. For example, monitoring software or email filtering may be used for security and compliance with the Policy. We may use your email address to inform you of an incident that may compromise the security of your personal information.
CAN YOU ACCESS YOUR PERSONAL INFORMATION?
You have the right to request access to your personal information for verification and to request correction if it is inaccurate. If you believe your personal information is inaccurate or if you wish to access your personal information, you can make a request using the contact information provided at the end of the Policy. To the extent possible, we will provide timely access to your personal information. However, for security reasons, we may need to verify your identity. Additionally, there may be circumstances where we cannot give you access to your personal information, such as when access may lead to the disclosure of another person’s personal information and that person refuses to consent to the disclosure, or when legal restrictions apply. If such a situation arises, we will inform you of the reason why we cannot give you access to your personal information.
AGE OF CONSENT
We do not intentionally collect information from children or individuals under the age of 16. If you are a minor under 16, please do not provide us with personal information without the express consent of a parent or guardian. If you are a parent or guardian and know that your children have provided us with personal information, please contact us. If we learn that we have collected personal information from minors without verifying parental consent, we will take steps to delete this information without delay.
HOW DO WE UPDATE THIS PRIVACY POLICY?
We make changes to the Policy from time to time. We indicate the date of the latest modifications and allow you to access archived versions for review. If the changes are significant, we will post a prominent notice on our website.
WHO IS THE COMPLIANCE OFFICER?
For any questions regarding your personal information, to provide comments, or to make a complaint, you can contact the person responsible for ensuring compliance with this Privacy Policy:
Jonathan Maybury
Account Manager
Oriso
Address: 3580 Isabelle Suite 200, Brossard, Quebec, J4Y 2R3
Phone: 450-444-1544