Privacy Policy and Policy on the Protection of Personal Information
This website is owned and operated by Oriso Inc.
Your online privacy is of utmost importance to us. At Oriso Inc., we want to ensure your online experience is both satisfying and secure.
Because we collect certain information about our users, we believe you should fully understand our privacy policy as well as the terms surrounding the collection and use of this information. This privacy policy aims to inform you about the types of information we collect and how we use it.
Information Collected by Oriso Inc.:
Information Provided Voluntarily:
Information users voluntarily provide through various tools such as email or optional registration forms. These are voluntary submissions for receiving communications like newsletters, emails, and advertising.
Tracking Information:
Information that Oriso Inc. collects by aggregating tracking data, including but not limited to page views and actions such as "click here to access a link or document." This data helps us better tailor our content to users’ needs.
Oriso Inc. takes concrete steps to protect the security and confidentiality of all personal information, whether provided voluntarily or collected through tracking. We are committed not to sell or trade this information to third parties. Furthermore, all electronic communications you receive from us will include an unsubscribe link.
Adopted May 12, 2024
WHO WE ARE
Oriso is an IT firm. We offer specialized IT services for various public sector and private client projects.
PURPOSE
The Privacy Protection Policy (hereafter “Policy”) is intended to protect the personal information we collect and hold, and to define how it is collected, disclosed, stored, or managed.
It also aims to inform individuals about how we handle personal data. It includes our Cookie Policy and cookie consent settings.
By providing us with personal information—via email, in person, by phone, or through our website—you agree to its processing in accordance with this Policy.
POLICY APPLICATION
This Policy applies at all times to Oriso employees, interns, applicants, clients, website visitors, and users.
WHY WE COLLECT PERSONAL INFORMATION
Oriso is committed to collecting only the personal information necessary.
When you contact us—for services or employment—we may need to collect:
- Identity info (e.g., first and last name)
- Contact details (e.g., name, address, email, phone number)
- Biographical info (e.g., job title, employer)
- Billing and financial details (e.g., billing address, bank account info, payment data)
- Recruitment data (e.g., resume, education and work history, professional affiliations)
- Payroll-related info (e.g., Social Insurance Number)
- Any other personal information you provide
WEBSITE
Cookies
When you visit our website, your computer may exchange cookies with our server.
Cookies help you navigate efficiently and enable certain features. You’ll find detailed info about cookies by consent category.
Cookies categorized as “necessary” are stored in your browser as they are essential for basic site functionality.
We also use third-party cookies to analyze usage, save preferences, and deliver relevant content and ads. These cookies are stored only with your prior consent.
You may enable or disable cookies, but disabling some may affect your experience.
Hyperlinks and Third Parties
The website may include sharing features or links to third-party websites or platforms. Once you activate these links, you leave our website and your navigation is subject to their privacy policies.
We have no control over these third-party platforms, and listing them does not imply responsibility on our part.
WHO DO WE SHARE YOUR DATA WITH, AND WHY?
We may engage third parties for services such as data processing, payroll, benefits administration, etc.
We ensure these providers only access data necessary for agreed services, use it solely for specified purposes, and have privacy protections that match the standards in this Policy.
We may also disclose data to comply with legal obligations.
Oriso is committed not to sell or rent your personal information to any third party.
DATA RETENTION PERIODS
Oriso retains collected data for varying durations depending on its nature and relevance to operations.
Once retention expires, personal data is destroyed. Only anonymized statistical data may be kept longer.
WHERE DO WE STORE PERSONAL INFORMATION?
Personal information is mainly stored on secure servers in Canada. External backups are also based in Canada.
We use cloud services (SharePoint, Azure, OneDrive) which may contain sensitive data.
Personal data may also be stored outside Canada if shared with a foreign provider. In such cases, it may be subject to local laws, and authorities may access it as per local legislation.
HOW DO WE PROTECT YOUR DATA?
Oriso uses reasonable precautions and best practices to secure personal information.
Security tools like email filters or monitoring software may be used for compliance.
We may use your email to notify you of incidents potentially compromising your data.
CAN YOU ACCESS YOUR PERSONAL INFORMATION?
Yes. You can request access to your personal data to verify and correct inaccuracies.
Requests can be made using the contact details at the end of this Policy. We will verify your identity before providing access.
In some cases, access may be denied—for example, if it would expose another person’s data or is restricted by law. If so, we’ll explain why.
AGE OF CONSENT
We do not knowingly collect data from individuals under 16. If you are under 16, do not provide personal information without express parental/guardian consent.
If you are a parent/guardian aware that your child shared data with us, please contact us. If we learn we’ve collected such data without verification, we’ll delete it promptly.
POLICY UPDATES
We revise this Policy periodically. We indicate the latest update date and archive previous versions for review. If changes are significant, we’ll highlight them on our website.
WHO IS RESPONSIBLE FOR COMPLIANCE?
For questions, comments, or complaints regarding personal data, contact:
Jonathan Maybury
Account Director – Oriso
3580 Isabelle, Suite 200, Brossard, Québec, J4Y 2R3
Phone: 450-444-1544
Email: prp@oriso.com
